Client Co - Ordinator | Reception & Admin

Are you looking for a flexible school-hours job or a job that will fit with your Uni schedule… or are you looking for a full-time job? 

Do you thrive in a fast, ever-changing environment, where multi-tasking is required?

Do you perform well under pressure, while still delivering a high level of care and customer service?

Do you have HIGH attention to detail, and can follow processes?

Well, this is the opportunity you’ve been looking for!!  We are looking for AWESOME people to join our team, even if you haven’t worked for 10 years, we want to hear from you 🙂

ARE YOU AN AWESOME ADMIN ALL-ROUNDER WITH RECEPTION EXPERIENCE AND A HIGH ATTENTION TO DETAIL & looking for a supportive team culture, career opportunities & the occasional donut day 🙂 Then this opportunity is for you!! 

As a Client Coordinator & Administration Legend, you will be responsible for the day-to-day admin, reception and job scheduling of between 3 & 8 clients, depending on their size and requirements. 

YOUR JOB WOULD BE TO MAKE OUR CLIENT’S BUSINESSES MORE EFFICIENT, as we are here to support their growth and development! 

Your main daily tasks include, but are not limited to; 

  • Personal Assistant & Administration Support to our Company Director and our clients, assisting them with all of their requirements 
  • Build & retain relationships with all clients 
  • Email Management 
  • Reception Services – answering & managing all incoming calls, as well as making outgoing calls 
  • Job Scheduling / Management – Data entry of purchase orders, scheduling jobs in a job management software, communicating with our clients’ clients, processing and following up quotes & invoices
  • Following, modifying and creating new checklists and processes

Skills Required 

  • Ability to work under pressure, create solutions and adapt to change 
  • A positive attitude and BRILLIANT phone manner 
  • Data Entry with high attention to detail (a MUST) & the ability to Multi-Task 
  • Ability to work well in a team, even when it is busy 
  • Knowledge of Word, Excel & Outlook 
  • High-level customer service 
  • Ability to pick up new computer systems and software programs 
  • Enthusiastic, flexible and not afraid to get your hands dirty or learn new skills with a varied workload 
  • Take pride in, and be responsible for your work, and understand the importance of working to a high standard to support our clients 


  • Knowledge of ServiceM8, SimPro or other Job Management software 
  • Experience Job Scheduling or diary management
  • Knowledge of writing Business Systems, Procedures and Checklists 

Job Types: Full Time, Part Time or Casual | 24-38 hours a week with 9am to 5pm availability at least 2 days a week

Casual Hourly Rate: $25.00 – $30.00 per hour

Please note: There will be a training period at the commencement of this job, and these hours will be paid at a reduced rate and this position might commence on a casual basis with the expected working hours to be between 24-38 per week, with the opportunity of becoming permanent full time / part-time for the right candidates. 

If the above sounds like you, please apply below

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Application Form

Please fill out the details carefully and we will be in touch with you
if your resume matches our requirements.

We believe great work comes from a great work environment and a strong set of values.

Find out what's important to us and see if we're a good fit for you.